DATA PRIVACY NOTICE
Wollaston Baptist Church, 9 Hinwick Road, Wollaston, Northants, NN29 7QX
Your privacy is important to us and we are committed to safeguarding the privacy of your information. This Privacy Notice explains the personal data we collect about you and explains how we’ll store and handle that data, keep it safe and your rights in accordance with the UK GDPR
What information do we collect and why?
Personal information might include your name, postal address, phone number and/or email address. If you have applied for a volunteer post with us or are employed (or have been employed) by us, there will be other relevant employment details such as references, application forms and bank details for payment purposes and other documents required to obtain DBS clearance. Or, you may have set up regular financial giving to the church and we will hold details of standing orders or bank details for electronic payment purposes. We have a number of activities for children and young people and hold the minimum information we need including the age of the children and next of kin, medical information and/or emergency contact details.
The information that you provide to us is required in order for us to:
- maintain and distribute our directory of church members and regular attenders
- provide financial reports
- provide pastoral support for members and others connected with our church
- provide services to the community (e.g. toddler group, seniors lunch)
- safeguard children, young people and adults at risk
- recruit, support and manage staff and volunteers
- maintain our systems, accounts and records
- promote and administer our services, groups, activities and other events
- respond effectively to enquirers and handle any complaints.
How long do we keep personal information?
Whenever we collect or process your personal data, we’ll only keep it for as long as is necessary for the purpose for which it was collected. At the end of that retention period, your data will be deleted completely. Examples include ‘Church Directory’ where the purpose of collecting your data is to enable you to receive financial data or receive updates and addresses of our church members.
Updating your information
From time to time we will ask you to confirm the accuracy of the data we hold about you and at the same time will ask for continuing consent to hold it.
Using your information for marketing
As stated above, the information we collect is used to enhance communications for distribution of newsletters, emails or provision of financial reports, etc. If you advise our Data Protection Officer that you do not want to receive this information, your contact details will be retained but not used for this purpose
Sharing your information
We never sell or share your information to other organisations to use for their own purposes.
We will only share your information if we are legally required to do so, e.g. by a law enforcement agency legitimately exercising a power; if compelled by an order of the Court; or, where the church has a duty to report to relevant bodies concerning the protection of children and vulnerable adults.
Storing your information
We place a great importance on the security of all personally identifiable information. Only authorised members have access to your information. Personal information is either stored in locked cupboards or held on computers with password protected access. All emails containing personal information are password protected and can only be accessed by authorised members and the intended recipient.
Authorised users of our computer systems are instructed that it is their responsibility to keep passwords confidential and are not to share them with anyone. All authorised members are expected to abide by the terms of our Data Protection Policy (available by request from the Church Office).
Your Rights
GDPR/Data Protection Act gives you certain rights over your data and how we use it. These include:
- The right of access to personal data Wollaston Baptist Church holds about you
- The right to have inaccurate data corrected
- The right to have data deleted, subject to certain conditions
- The right to object to processing
- The right to restrict processing for direct marketing
If you wish to exercise any of these rights, please contact the church office.
You also have the right to complain to the Information Commissioner’s Office.
Please visit www.ico.org.uk for further information.
January 2026